You are about to embark on the work of a lifetime. If your community is committed to ending homelessness, the documents below will provide you with everything you need to get started.

Collecting person-specific data is the key to ending homelessness for our most vulnerable (and often anonymous) homeless neighbours. A Registry Week is a coordinated outreach and triage assessment process to develop actionable data on every person experiencing homelessness. They are the organizing backbone of the 20,000 Homes Campaign.

This free toolkit walks communities step-by-step through the planning and execution of a local Registry Week. In this toolkit we also include a range of forms and templates you can use in your own Registry Week.

For a quick overview,  see the Registry Week Boot Camp train the trainer presentation – Click here to view or download the training presentation.

The toolkit contains a variety of printable and editable files in various formats for you to use. If you have any difficulty downloading or accessing these files, please contact us.

The Toolkit

All documents mentioned in each section can be found in the “Downloads” area at the bottom of each page. Alternatively, you can download the complete Registry Week Toolkit at the bottom of this page.

  1. Getting started
    In this section, you will find materials and resource that will help you understand the scope of what a Registry Week entails and plan for each step in the process.
  2. Building a strong local team
    The documents listed in this section should give you a good sense of who should be involved in your Registry Week and how you can effectively work together.
  3. Clarifying your demand
    There are steps that can be taken to estimate the number of people experiencing homelessness in your community and the types of resources and supports they need. This section of the Tool Kit is around clarifying that demand.
  4. Volunteers: planning and recruitment
    In this section of the Tool Kit, you’ll find a wealth or materials that will help you with the entire process of recruiting and managing volunteers during your Registry Week.
  5. Mapping survey locations
    This section of the Tool Kit provides you with examples of what some communities have done to map survey locations during their Registry Week.
  6. Budgets and supplies
    There are a variety of costs and supplies that you will need to make this Registry Week a successful initiative, and this section of the Tool Kit contains a few sample budgets that you can reference from other communities that have done Registry Weeks.
  1. Lining up housing
    Learn how to work on lining up a supply of housing, supports and resources to meet the demand in your community.
  2. Training
    Advice on training your volunteers on conducting the VI-SPDAT prior to Registry Week.
  3. Data
    This section outlines how to get access to and customize electronic data entry forms and a secure data systems that will capture individual, line-by-line data of your survey respondents.
  4. Registry Week headquarters
    This section of the tool kit provides resources for you to create a central headquarters for the Registry Week volunteers and activity coordination.
  5. Registry Week agenda
    Use these simple timeline and planning resources to organize your volunteers, and maximize the effectiveness of your Registry Week activities.
  6. Survey packets
    All teams that will be doing surveying will need a variety of materials. This section of the Tool Kit provides you with a list of helpful items to put in these survey packets.
  7. Community debrief
    A powerful component of the Registry Week will be your community’s ability to share the results of surveying your neighbors currently experiencing homelessness.
 

Download the complete toolkit

Download ALL the resources in the current Registry Week Toolkit (above).

Download

(17.4MB ZIP file)

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